HENLOW PARISH COUNCIL
DRAFT Minutes of the Meeting of Henlow Parish Council held on
Monday
15th October 2007 at 7.30pm in the
Committee
Room of the Parish Hall,
Present: Councillors Wiles, (Chairman), Mrs Cliff, Cliff, Miss
Joy, Dorricott,
Also present were County
Councillor Mrs Drinkwater, District Councillors Mrs Graham & Haider, PC
Holbrook, PCSO Nanda and eleven parishioners.
112. Apologies
for absence.
Apologies were accepted
from Cllrs Dixon, & Brinkler. County Councillor Rogers,
District Councillor Clarke & Sqd Ldr
Ritchie also sent their apologies.
113. Declarations
of Interest on any items on this Agenda
Cllr
Dorricott – personal interest in item 124b as a member of the St Marys Church
which borders ‘The Pit’. Cllr Cliff – personal interest in item 127c as a
member of ‘The British Legion.
The
Chairman then asked the Council if the agenda could be altered as follows
Item
114 will be discussed after item 127c.
Item
124b will be discussed after item 115 as this was the item that the parishioners
had come to speak about in open forum.
Item
117 will be discussed before item 116.
This
was all agreed.
115. Open Forum
Several
parishioners voiced concerns about the equipment in ‘The Pit’ with some wishing
all the equipment to be placed at the Northfield Close end of the area, with
others asking for less equipment at this end. The Chairman reminded all present
of the history of this project and the need to make a final decision tonight.
124. Pyghtles, Pit & Playground Equipment
a)
Playground
inspection report.
There was nothing to report.
b)
To decide
on the position of the ‘space-net’ in The Pit.
The contractor had produced a plan
showing the possible positions of the ‘space-net’ , however he had not provided
a letter confirming that the siting of the ‘space-net’ at the Northfield Close
end of ‘The Pit’ would meet Health & Safety regulations. A long discussion
took place before the following resolution was made by Cllr Sale;
That the Council install the equipment
in ‘The Pit’ as follows;
(i)
The slide
on the embankment facing
(ii)
The Arial
runway is adjacent to the High Street.
(iii)
The
An
amendment was proposed by Cllr Wenham;
(i)
The slide
on the embankment facing
(ii)
The Arial
runway is adjacent to the High Street.
(iii)
The
(iv)
The
Space-net to be placed on the
The
amendment was considered first and was passed by 4 votes to 2 so this was
carried. The resolution therefore fell.
117. Reports from other organisations.
PC
Holbrook went through the figures for September; Cllr Dorricott stated that
there was a site meeting with the police attached to MBDC Anti-social behaviour
unit to asses the area around
District
Councillors Graham and Haider updated the Council on matters at MBDC and the
unitary bid.
116. Planning
a)
Planning Applications
(i) 07/01600/Full
– Single storey front & two storey rear extension, 89 High Street, Henlow,
by Mr & Mrs Outhwaite of 89 High Street, Henlow.
Resolved that this Council has no objection to this application.
(ii) 07/01336/Full
– Change of use from riding school to livery, Meadow Cottage,
Resolved that this Council has no objection to this application.
(iii) 07/01516/Full
– Single storey side extension,
Mr & Mrs Cook of
Resolved that this Council has no objection to this application.
b) Planning Decisions
Notice of Approval
(iv) 07/01288/Full – Rear Conservatory, 8 The
Dairy, Henlow.
(v) 07/01202/Full – Two storey rear and side
extension,
(vi) 07/01104/Full – Alterations to previous plan,
dormer windows at front elevations, Land at
c) To consider representation of the council at
the planning meetings of MBDC discussing the above applications.
As the Council had not objected to any
applications, no representative was required.
General
118. Chairman’s Announcements – for info
only.
The
Chairman reminded Councillors of the dates of the firework party and
Remembrance
Day Service.
119. To adopt the minutes of the Full Council
Meeting held on 17th September 2007.
Cllr
Dorricott apologised for the fact that he had not declared an interest in
agenda item 109 at this meeting. He thought that as he had declared this at a
previous meeting when this item was on the agenda, he did not have to mention
it every time. These minutes were signed by Cllr Wiles, as a true record of the
meeting. These minutes were then adopted.
120. Clerk’s Report and Correspondence. – For
info only.
This had
been previously circulated.
121. Reports
from Councillors following their attendance on;
a) Cllr
Miss Harrison -- MBDC/BRCC ‘Green
infrastructure Plan’ workshop,
26th September 2007. – Cllr Harrison had been unable to attend.
b) Parish
Action Plan meeting 24th September 2007.
In
view of the time this item was carried forward.
Working Parties Reports
122. Highways
To receive and adopt the report of
the Highways working party meeting
10th September 2007.
Cllr
Miss Joy introduced this report, which all of those present agreed was an
accurate reflection of the meeting. It was then;
Resolved;
a)
That
the Clerk orders from BedsCC Highways one brown/white sign which will inform
drivers of the route to Henlow Grange
(Champneys). The Clerk to ask for Champneys to fund these signs.
b)
The Clerk to purchase a
two bay shelter (2200mm x 1300mm) with a pitched roof from Garrick Outdoor, and
ask them to place it over the existing bench.
The Clerk was asked to
place the following item on the next agenda, in order for Councillors to review
this area, and the impact the proposal may have on speeding traffic.
c) Henlow
Parish Council includes reducing the flowerbed at the junction
123. Millennium Field & Allotments --
none
125. Parish
Hall, War Memorial, Village Pump & Sign – no report
126. Communications
To receive
and adopt the report of the Communications working party meeting
10th September 2007.
This
report was noted.
127.
Approval
of Accounts
a) Payments
to be made
|
Date |
Payee Name |
|
Cheque |
Total |
VAT |
Amount
Transaction Detail |
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
21/09/2007 |
Co-Op Bank PLC |
|
cash |
£40 |
|
£40 |
bank fees |
|
||
|
24/09/2007 |
BT |
|
|
dd |
£98 |
|
£98 |
Telephone bill |
|
|
|
03/10/2007 |
Adrian Crawley |
|
so |
£493 |
|
£493 |
Groundsmans contract |
|||
|
07/10/2007 |
Staff costs |
|
|
£602 |
|
£602 |
|
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||
|
10/10/2007 |
MBDC |
|
|
dd |
£124 |
|
£124 |
B Rates -- P Hall |
|
|
|
10/10/2007 |
Anglian Water |
|
dd |
£27 |
|
£27 |
Water -- P Hall |
|
||
|
15/10/2007 |
D J Granger (Landscapes) Ltd |
272 |
£280 |
£42 |
£238 |
Grass Cut 11 |
|
|||
|
15/10/2007 |
Brignalls Balderston Warren |
273 |
£212 |
£32 |
£180 |
Legal costs sec 38 |
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|||
|
15/10/2007 |
HM Customs & revenue |
276 |
£100 |
|
£100 |
Underpayment Tax 06/07 |
|
|||
|
15/10/2007 |
Bedford Group Drainage |
277 |
£12 |
|
£12 |
Water Rates for Mill Meadow |
||||
|
15/10/2007 |
Premier Newspapers Ltd |
278 |
£321 |
£48 |
£273 |
Clerks Advert |
|
|||
|
15/10/2007 |
Fully Fused |
|
279 |
£1,454 |
£217 |
£1,238 |
Balance of fees for Fireworks |
|
||
|
15/10/2007 |
Adrian Crawley |
|
BACS11 |
£120 |
|
£120 |
Line marking on Pyghtles & Pit |
|
||
|
15/10/2007 |
HM Customs & revenue |
BACS13 |
£1,193 |
|
£1,193 |
Tax & NI July -- Sept07 |
||||
|
|
|
|
Total Payments |
5,065.32 |
337.51 |
4,727.81 |
|
|
|
|
Resolved
to accept these payments
b) Receive
Bank reconciliation.
Approved.
c) To
decide on the donation to the Royal British Legion Poppy Appeal.
Resolved payment to be
£100.
The Chairman will then move the following resolution:
‘That under section 100A
and Schedule 12A, part 1 paragraph 1 of the Local Government Act 1972 it is
advisable that members of the public and press are requested to leave the
meeting whilst matters pertaining to the Councils employees and tenders are
discussed.
114. To endorse the appointment of the new Clerk
to the Council.
There being no further business the meeting finished at
10.40pm
Chairman_______________.
Next meeting October 29th 2007.
Minutes of the meeting
of Henlow Parish Council held on
Committee
Room of the Parish Hall,
_______________________________________________________
Present: Councillors Wiles, (Chairman), Cllr Buckley, Mrs Cliff,
Cliff, Dorricott, Mrs Hall, Miss Joy,
128. Apologies
for absence.
Apologies were accepted from Cllrs Brinkler, Dixon & Miss
their
apologies.
The
Chairman first of all welcomed the new Clerk , Bert Schrier to the Council.
Confirmed that the Clerk would contact BT a.s.a.p. to have the new line
connected, including Broadband connection: that he is to join the Society of
Local Council Clerks: that the mobile phone number stays the same. The Chairman
also thanked Peter Evans for his efforts as Clerk to date, and wished him all
the best in his new post with Sandy Town Council.
129. Declarations of Interest on any items on
this Agenda – none
130. Open Forum
a) Cllr Rogers requested clarification as
to who is responsible for rectifying 3 electrical faults (2 bulb holders and
security lighting) at Henlow Sports & Social Club. The Chairman confirmed
it should be the landlord’s responsibility.
131. Planning
a)
Planning Applications
(i) 07/01697/Full
– Detached 3 bedroomed dwelling, Land off
Resolved
that this Council objects to any dwelling outside the development area and
there were no exceptional circumstances to warrant granting permission.
b) Planning Decisions
Notice of Approval
(i) 07/01391/Full
– Rear conservatory, 5 Harrier Mill, Henlow.
(ii) 07/01387/Full
– Conversion and extension of agricultural barns (revised scheme to that
approved under 06/00635), Barns at Westfield Farm,
Notice of Refusal
(iii) 07/01227/Full
– Two storey side extension,
c) To consider representation of the
council at the planning meetings of MBDC discussing the above applications – District
Cllr Haider agreed he would speak to District Cllr Clarke to report the PC
objections and views.
132. Reports from other organisations.
a) SqnLdr
Richie had contacted the Chairman requesting a meeting at the Camp – to be
arranged
b) PC Holbrook
had confirmed that there is no additional information to report.
c)
District Cllr Zain reported that he is looking at County Highways case law and
precedent data, and would provide further information to the PC in due course.
d) County
Cllr Drinkwater had been asked by
Resolved:
That a meeting of the Highways Working Party be held on 12th
November to discuss the proposals.
e)
proposed that the play space should be landscaped, and that the DC would like
to adopt it, restore the area, and also to provide additional play equipment
f) Access and parking problems near Arlesey
Station - part of the land in question is not adopted, and
g) The
Government want 5% of all schools reserves from March 2008. This would affect
all schools funds, and MBDC will be opposing proposals.
h)
Speeding in
i) £2500
of grant funds available for good causes – PC’s invited to make recommendations
j)
Disabled Bays in Mill Close are to be provided, and new surfacing in Grove Side
is being carried out.
k) MUGA –
waiting for the agreement to sign from
l) Poor
response from
m)
The road closures have been agreed for Remembrance Day .
133. Chairman’s Announcements – for info only.
a)
Police issues: Following ASB meeting in the Parish Hall MB Community
representative confirmed a survey had been carried out and had reported findings.
Resolved:
Report to be passed to Pyghtles, Pit & Playground Equipment WP.
b)
At the same ASB meeting it was suggested that a Community Safety Group be set up to involve more
members of the community, and that this group discuss ASB in more detail and
consult with Bedfordhire Police and MBDC. Cllr’s Wiles and Dorricott offered to
attend.
c)
A resident from Northfield Close had reported an ASB problem
d)
emails had been received praising publication of The Parish Pump
e)
Weeds were a problem by footpaths in
f)
Help was required to build the bonfire in the Millennium Field 10.00 4th
November. Poster were distributed to local businesses and displayed on PC notice
boards
g)
Remembrance Day – The Parish Councillors would be representing the PC and
meeting at 10.30. Cllr Mrs Cliff would be opening the Parish Hall. The road
closure needed to be coned off 24hrs before, and Cllr Dorricott would contact
the PCSO.
134. To adopt the minutes of the Full Council
Meeting held on
Minor
amendments were corrected to the minutes which were then signed by Cllr Wiles
as a true record of the meeting. These minutes were then adopted
135. Clerk’s Report and Correspondence –
none
136. Reports
from Councillors following their attendance on;
a) Parish Action Plan meeting
137. To consider a response to MBDC – Local
Development Framework – Core Strategy and
Development Control Policies Consultation Document – MBDC
reviewed the settlement envelopes and three changes were proposed:-
a)
land adjacent to 70
b)
4 semi detached properties in John Howland Close – recommended to include
within s.e.
c)
Triangle of land by The Crown on A507 – recommended not to include in s.e.
d)
It was pointed out that there was an error in the report on page 50 – Land at
MBDC
are looking at new sites and consultation is ongoing.
Working Parties Reports
138. Highways –
To decide whether to include reducing the
flowerbed at the
in the provision of footway scheme -
ongoing
139. Millennium Field & Allotments
email had been received asking if a
bridge or culvert was to be constructed. Matter resolved and to be installed
140. Pyghtles, Pit & Playground Equipment
a)
Playground
inspection report – no problems
b)
Bark had
been delivered 90cum. Total order 180, yet the first delivery sufficient. Clerk
to
contact
Myriad Construction to cancel second delivery.
c)
Report
received about concern of slide installation – the lower section/change of
gradient
seems acute. Clerk to contact Myriad
Construction.
d)
Climbing
boards – There are 2no but only 1no needed. It was agreed to donate the spare
to
e)
The yellow
hatched area and signage for ‘No Parking’ – recommended these go to Highways
WP.
kkkkkk. Approval
of Accounts
a) Payments
to be made:-
Date Payee Name Cheque Total VAT Amount Transaction Details
29 10 07 RBL Poppy Appeal 280 100 - 100 Donation & wreath
29 10 07 Amy Cliff 281 41.60 - 41.60 Agreed expenses to
b) Receive
Bank reconciliation.
c) The
point was raised whether or not employees over 70 or 75 are covered by the PC’s
insurance. The Clerk is to
check with
d)
The Chairman was to write a letter of thanks to the previous Caretaker
of the Parish
Hall. It was agreed that the
Chairman and Cllr Mrs Cliff hold interviews for the new
Caretaker.
The Chairman will then move the following resolution:
‘That under section 100A
and Schedule 12A, part 1 paragraph 1 of the Local Government Act 1972 it is
advisable that members of the public and press are requested to leave the
meeting whilst matters pertaining to the Councils employees and tenders are
discussed.
142. To adopt the confidential minutes of the
Full Council Meeting held on
The confidential minutes were
adopted
143. To receive and adopt the report of the
Parish Hall, War Memorial, Village Pump
& Sign.
working
party meeting
There
being no further business the meeting finished at
Chairman______________________________ Next meeting